INTERACT CLUB OF RATO BANGALA CONSTITUTION AND BY-LAWS
ARTICLE I — Name of organization
The name of this organization is Interact Club of Rato Bangala as mentioned in the Charter Certificate handed over by Rotary International.
ARTICLE II — Purpose and Goals
The purpose of Interact is to provide opportunity for young people to work together in a world fellowship dedicated to service and international understanding.
The goals of Interact are:
1. To recognize and develop constructive leadership and personal integrity.
2. To encourage and practice thoughtfulness of and helpfulness to others.
3. To create an awareness of the importance of home and family.
4. To build respect for the rights of others based on recognition of the worth of each individual.
5. To emphasize acceptance of individual responsibility as the basis of personal success, community improvement, and group achievement.
6. To develop life skills including self development, time management, and personal finances.
7. To recognize the dignity and value of all useful occupations as opportunities to serve society.
8. To provide opportunities for gaining increased knowledge and understanding of community, national, and world affairs.
9. To open avenues of personal and group action leading to the advancement of international understanding and goodwill toward all peoples.
ARTICLE III — Sponsorship
1. The sponsor of this Interact club is the Rotary Club of Patan South. A committee of not less than three Rotarians shall exercise supervision and control over all activities, programs and policies of this Interact club. The continued existence of this Interact club shall depend upon the continuous active personal participation of the sponsoring Rotary club.
2. This club is not a part of any other organization, and neither this club nor its members have any rights or privileges with respect to the sponsoring Rotary club.
ARTICLE IV — Membership
1. To be eligible for membership a person must possess good character and leadership potential and is a student of A- levels studying at Rato Bangala School and be between 14 to 18 years of age.
2. The membership of this club may be both male and female in any ratio, at the discretion of the sponsoring club and the school.
3. The method of electing members of this club shall be determined by the sponsoring Rotary club in consultation with the Interact club and the school authority.
4. Each member of this club shall attend at least 50% of this club’s regularly scheduled meetings.
5. Membership shall automatically terminate (a) upon removal from the community; (b) upon graduation or otherwise ceasing to be a student in the last four years of school preceding the university level in the area from which the membership is drawn (c) by termination of the club; or (d) by failure to meet attendance requirements unless excused by the board of directors of this club for good and sufficient reason.
ARTICLE V — Meetings
1. The club shall meet not less than twice per month, as provided in the by-laws, at a time and place suited to the convenience of the members, with due regard for their school obligations.
2. The board of directors shall meet as provided in the by-laws. No meeting of the board shall be deemed official unless a member of the Interact committee of the sponsoring Rotary club or Faculty Advisor is in attendance.
3. Meetings of the club and of the board of directors may be cancelled during holiday or vacation periods at the discretion of the board of directors, with the approval of the sponsoring Rotary club or the faculty advisor.
ARTICLE VI — Officers, Directors and Termination
1. The officers of this club shall be a president, vice-president, secretary, Joint Secretary, treasurer, sergeant at arms, Past Presidents and directors as provided in the by-laws.
2. The governing body of this club shall be a board of directors composed of the president, IPP, vice-president, secretary, Joint Secretary, treasurer, sergeant at arms and directors whose number shall be determined by this club with the approval of the sponsoring Rotary club and the school authority. All decisions, policies and actions of the board and of the club shall be subject to the authority of the sponsoring Rotary club, the provisions of this constitution, and policy established by Rotary International.
This club shall be subject to the same regulations and policies established by the school authorities for all student organizations and extracurricular activities of the school.
The respective directors shall have general control over their committees and may, for good cause, declare any office vacant. President along with the approval of Secretary, for good cause, may remove the directors permanently or temporarily. It shall constitute a board of appeals from the rulings of all officers and actions of respective committees. The removal of any board members may take place upon the termination of membership from the club.
3. Elections of officers and directors shall be as provided in the by-laws. The term of office of all officers and directors shall be from July to June of Rotary year as provided in the by-laws. No provision shall be made for a term of office shorter than one year except with the written permission of Rotary International.
ARTICLE VII — Activities and Projects
1. Within the limits prescribed in section 1 of Article III, this club shall be responsible for planning,
organizing, financing and conducting its own activities and shall itself supply the money, manpower and creative imagination necessary thereto, except that in the case of joint projects or activities undertaken in cooperation with other organizations, such responsibility shall be shared with such other organization(s).
2. The club shall undertake among its activities at least two major projects annually, one designed to serve the school or community, the other to promote international understanding, and each shall involve all or most of the members of the club.
3. The aim of international service in Interact is to encourage and foster the advancement of international understanding, goodwill and peace through a world fellowship of youth united in the ideal of service. The aim of community and school service is to encourage and foster the application of the ideal of service by each Interact club member to his or her personal, community and school life.
4. It is the responsibility of the club to raise the funds necessary to carry out its program. It shall not solicit or accept more than occasional or incidental financial assistance from its sponsoring Rotary club, nor shall it make general solicitations from Rotary clubs other than its sponsoring Rotary club or from other Interact clubs, nor shall it solicit financial assistance from individuals, businesses or organizations in the community without giving something of value in return.
ARTICLE VIII — Committees
1. There shall be provided in the by-laws of this club the following standing committees: international understanding, community service, finance and club service as may be deemed necessary or convenient for the administration of the club.
2. The president, with the approval of the board, may appoint such special committees as he or she may deem necessary, citing their duties at the time of appointment. All such special committees shall lapse upon the completion of their duties, upon discharge by the appointing president, or with the end of his or her term of office, whichever occurs first.
ARTICLE IX — Fees and Dues
The membership fee for new members is Rs 1000 and for each and every former member shall be Rs. 500 annually. The money shall not be returned to the members upon their dismissal from the club and will be added in the club fund.
ARTICLE X — Acceptance of Constitution and By-Laws
Every member of this club, by his or her acceptance of membership and continuation thereof, thereby accepts the principles of Interact as expressed in its purpose and goals and submits himself or herself to and agrees to comply with and be bound by the constitution and by-laws of this club, and on these conditions alone is entitled to the privileges of the club. No member shall be absolved from the observance of the constitution and by-laws on the plea that he or she has not received a copy of them.
ARTICLE XI — By-Laws
This club shall adopt the “Interact Club of Rato Bangala by-laws,” together with such amendments as are not inconsistent with this constitution and which may be deemed necessary or convenient for the government of the club, provided that such amendments are adopted in accordance with the amendment procedure prescribed in the “Interact Club of Rato Bangala By-Laws.”
ARTICLE XII — Emblem
The emblem of Interact shall be reserved for the exclusive use and benefit of Interact members. Each member of this club shall be entitled to wear or otherwise display the Interact emblem in a dignified and appropriate manner during the period of his membership. He or she shall relinquish such entitlement upon termination of his or her membership or termination of this club.
ARTICLE XIII — Duration
This Interact club shall exist so long as it continues to function in accordance with the provisions of this constitution and policy relating to Interact established by Rotary International, or until it is terminated:
a) By this club upon its own determination and action;
b) By the sponsoring Rotary club upon withdrawal of its sponsorship; or
c) By Rotary International for failure to function in accordance with this constitution or for other cause.
Upon termination of this club, all rights and privileges relating to the Interact name and emblem shall be relinquished by the club and by its members individually and collectively.
ARTICLE XIV — Amendments
This constitution may be amended by action of the Board of Directors of Rotary International, and all amendments to the “Standard Interact Club Constitution” adopted by the Board of Directors of Rotary International shall amend this constitution as necessary.
The constitution may be amended by the action of the governing body of the club with good standing along with the approval of the school authority and the sponsoring Rotary Club.
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ARTICLE I — Elections
1. Election for the offices of president, vice-president, secretary, joint secretary, treasurer, sergeant at arms, editors and directors shall be held annually. Those elected shall take office after the outgoing president completes his one year time.
2. Nominations of officers shall be made either in writing or from the floor. Elections shall be as follows: 1. Vice President succeeds to become President 2. Joint Secretary succeeds to become Secretary. Vice President, Joint Secretary, Treasurer, Editor and Sergeant at arms shall be chosen by a method suitable to the school authority, sponsoring Rotary Club and Interact Club. The directors shall be chosen by the newly formed board including President, IPP, Secretary, Vice President, Treasurer, Sergeant at arms and Joint Secretary from the members.
3. In addition to the president, vice-president, secretary, joint secretary, sergeant at arms, and treasurer, there shall be elected directors.
ARTICLE II — Duties of Officers
1. President. The president shall preside at all regular and special meetings of the club and the board of directors. He or she shall, with the approval of the board, appoint all standing and special committees and, in the event of a vacancy in the board of directors, shall himself fill such vacancy by appointment until the next regular selection from the club. He or she shall be an ex officio member of all committees.
2. Vice-President. The vice-president shall succeed to the office of president in the event of the removal of the latter for whatever cause, and, in the absence of the president, shall preside at all meetings of the club and of the board.
3. Immediate Past President. The IPP shall advice on all the club activities and help the president to execute all the planned projects. He/ She shall preside over all meetings during the absence of the President and the Vice President.
4. Secretary. The secretary shall maintain all club records. He or she shall keep minutes of all meetings of the club and board of directors.
5. Joint Secretary. The JS shall be responsible for helping secretary maintain all club records. He/ She shall act as the Secretary upon the absence or the removal of the Secretary.
6. Treasurer. The treasurer shall have custody of all club funds, maintaining all necessary records, and depositing all such funds in a bank approved by the board of directors. He or she shall make all disbursements under procedures determined by the board of directors. He or she shall report the club’s financial status at each meeting of the club, and shall hold all records available for inspection by any club member.
7. Sergeant at arms. The Sergeant at arms shall be responsible for maintain discipline in the club. He/ She shall be responsible for holding any general meetings in the club.
8. Directors. The board of directors shall be one of the governing bodies of the club, as provided in the constitution. It shall make an annual report to the club to apprise all members of the club’s operations. It shall hold regularly scheduled committee meetings, not less than once a month, which shall be open to the attendance of any club member in good standing. Members attending such meetings, however, shall not address the meeting except with the permission of the board.
9. Editorial Board. The EB shall be responsible for editing the minutes of all the meetings of the club. All the work that requires editing is to be done by the editor. The website/blog is also to be updated by the EB.
ARTICLE III — Meetings
1. Meetings of the club shall be held not less than twice per month and meetings of the board not less than once a month, at a time and place suited to the convenience of the members.
2. All members in good standing shall constitute a quorum at any regular or special meeting of the club. Any member of the board, one of whom must be the president or vice president, shall constitute a quorum at any meeting of the board.
ARTICLE IV — Fees and Dues
1. The admission fee for new members shall be Rs. 1000. Annual dues shall be per member.
2. All fees and dues must be paid before a member will be considered in good standing.
ARTICLE V — Committees
1. The president shall appoint the following standing committees:
A. International Understanding. This committee shall be charged with primary responsibility for devising ways and means of engendering international understanding among the members, in the school and community, and in all other areas. It shall have the duty of initiating and planning one major activity in its field each year which shall involve all or most of the club membership.
B. Community Service. This committee shall have responsibility for devising at least one major service project annually, other than international, which shall involve all or most of the membership.
C. Finance. This committee shall devise ways and means of financing any and all club activities requiring funds, in cooperation with the appropriate committee.
D. Club Service. This committee shall be responsible for attendance, membership, programs, fellowship, public relations and such other matters as may be deemed appropriate.
2. No committee shall take any action to carry out its plans until those plans have been approved by a majority of the board members.
ARTICLE VI — Amendments
1. These by-laws may be amended by majority vote of the members in good standing at any regular or special meeting of the club at which a quorum is present, provided notice of intention to call such a vote is given at least fourteen days earlier at a meeting of the club at which a quorum is present, and provided such amendment is approved by the sponsoring Rotary club and the school authority.
2. Nothing in these by-laws shall contravene any provision of this club’s constitution.
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